Encompix ERP Purchase Order Management Software

Encompix supports company-wide activity, including the purchase of direct and indirect materials, MRO and services. The system supports requisitions with specific approvers, based on authorization levels. Material requisitions can be consolidated into a Request for Quotation (RFQ) and easily converted in to a Purchase Order (PO) based on the response.

Purchase Order management provides multiple ways to create a purchase order. Orders can be entered manually or created as a result of Dependant Demand Planning (DDP) which creates suggested purchases on a time-phased basis.

Purchase Orders can be for stock or directly for a project. On receipt the material goes directly to Work-in-Progress (WIP) and the cost is allocated to the job as WIP or COGS.

Vendor performance ranks suppliers based on delivery, quality and price. If designated, a purchase order line item can be received directly into inspection for quality verification and, if necessary, returned to the vendor.

Using Workflow triggers, individuals can be automatically notified of exception conditions, e.g. “Production order awaiting material.”

Inventory Management without Item Numbers

Because most materials are purchased to the job, you don't want the constraints of an item-based system, which requires all item transactions to go to/from inventory.

Key differentiator of Encompix ERP

One key differentiator of Encompix is that the job and bill of material structures do not require the use of an item number. You may choose to enter a part first in the item master or not. If you elect to use the item master, you can define a standard description, long description, units of measure conversions, preferred vendors, cross references and many other fields. By specifying stocked or non-stocked, the system will manage your inventory accurately.

Complete lot and serial tracking, for both stock and non-stock items, multiple inventory locations, multiple cost types, cycle counting and physical inventory are all supported. As opposed to most ERP systems, Encompix inventory replenishment is driven by simplified min/max and reorder point logic, which is not constrained by a long, centralized MRP run. If necessary, you can also view the total on hand, allocation and on order quantities, allowing you to replenish the part through the dependent demand planning.